Do you suffer from a full inbox ? Over the next three of weeks we will look at how we can organise our emails better.
Maintaining our inboxes can sometimes be a struggle, especially when it becomes the last thing on our minds in the working day. However, with this mind-set, we could suddenly see ourselves dealing with an overflowing and unorganised mess of an inbox making it difficult to use. As much as this won’t be the case for some of us, we are all guilty of having emails in our inbox that could easily be deleted or archived.
It may be hard to believe, but in this day and age with an increased use of other forms of communication such as texting, chat and social networking, email continues to be the leading form of business communication. Did you know, in 2017, there was on average 225.3 billion emails sent and received per day worldwide, which will most likely keep growing each year.
Even outside of businesses, email addresses are essential for almost every kind of communication including social networks, online shopping sites and online banking – they all want to communicate with you by email. Whether it’s by a weekly newsletter or an offer on their products, you can see how thousands of emails can pile up in our inboxes.
1. Clear it out
You might take one look at your inbox and not know where to begin, so first things first, you need to identify what needs attention, what can be archived, and what can be deleted. In the workplace, you may have a number of emails that you’ve already dealt with which are just sitting in your inbox. Most of these emails could be deleted if the subject has been rectified, although, you might need to keep some email chains for any future references – so simply just archive these! This not only frees up space for the relevant emails coming in, it also keeps those emails in a handy place for you to easily find when they are needed.